Small Grants Program
U.S. DEPARTMENT OF STATE
U.S. EMBASSY HONDURAS, PUBLIC AFFAIRS SECTION
Annual Program Statement
Funding Opportunity Title: U.S. Embassy Honduras – PAS Annual Program Statement
Funding Opportunity Number: PAS-Honduras-FY19-01
Deadline for Applications: December 31, 2018; March 31, and July 31, 2019
CFDA Number: 19.040 – Public Diplomacy Programs
Minimum for Each Award: $1,000.00
Maximum for Each Award: $25,000.00
Type of Funding: Fiscal Year 2019 Public Diplomacy Funding
Funding Contact: TGGPASGrants@state.gov
This notice is subject to availability of funding.
The Public Affairs Section reserves the right to award less or more than the funds described under such circumstances as it may deem to be in the best interest of the government of the United States.
This funding opportunity may be amended. Potential applicants should regularly check the website to ensure they have the latest information pertaining to this Annual Program Statement.
The U.S. Embassy Honduras Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, strategic themes, and procedures for submitting requests for funding. Please carefully follow all instructions below.
Purpose of Small Grants: PAS Honduras invites proposals for programs that strengthen ties between the U.S. and Honduras through cultural and educational programming that highlights shared values and promotes bilateral cooperation. All programs must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives.
The Public Affairs Section is particularly interested in projects that support creating opportunities that allow Hondurans build their futures in Honduras.
We are looking for proposals with outstanding cultural, educational, and exchange merit that involve geographically, demographically, and socio-economically diverse audiences in Honduras. Preference will be given to proposals that demonstrate the long-term sustainability of the project, in-kind and/or in-cash financial commitments from other funding sources, and impact evaluation components.
Priority Program Areas:
- Expanding English language proficiency (priority: reaching public schools, higher education students, and young professionals with an emphasis on improving conversational and STEM English);
- Increased social inclusion (priority: equal rights and opportunities for women, LGBTI individuals, people with disabilities, indigenous communities, and racial minorities, as well as civic education);
- Community-based irregular migration deterrence (priority: preventing communities at greatest risk to pursue irregular means of leaving Honduras toward the United States from making the journey, and equip and empower them to remain in Honduras);
- Fostering entrepreneurship and innovation (priority: projects that multiply the number of women and minority small business owners, including social impact investment and philanthropy);
- U.S. – Honduras Cooperation in science and technology (priority: renewable energy, women in STEM and regional initiatives);
- Increasing cultural exchanges between the United States and Honduras (priority: reaching underserved audiences outside of Tegucigalpa and San Pedro Sula, particularly in Western Honduras);
- Increasing academic exchanges between the United States and Honduras (priority: higher education students and the 100,000 Strong in the Americas initiative);
- Advancing excellence in journalism (priority: investigative journalism).
Examples of programs eligible for funding:
- Academic and professional lectures, seminars and speaker programs (speaking tours/public talks by U.S. experts or roundtable discussions by U.S. experts with counterparts in Honduras);
- Professional and academic exchanges and programs (activities that foster long-term student and academic collaboration between U.S. and Honduran universities, technical schools and community colleges);
- Joint U.S. – Honduran conferences or meetings that produce concrete advances or other results;
- Artistic and cultural workshops, joint performances and exhibitions;
- Projects that showcase a U.S. model or curriculum;
- Projects that include innovative uses of social media or virtual interaction to expand and amplify the impact;
- English language focused activities such as conversation clubs, coding camps, academic writing programs and English for specific purposes; and
- Creative projects that advance one or more of the priority areas listed above.
Programs that are NOT eligible for funding include, but are not limited to:
- Social welfare projects, acts of charity, or international development projects;
- Investments that primarily benefit only one or a few businesses or individuals;
- Programs intended primarily for the growth or institutional development of the organization;
- Scholarships for the study of English outside of specific Department of State programs;
- Scientific research that does not include exchange of U.S. and Honduran researchers or students;
- Projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single party electoral campaigns;
- Political party activities;
- Exchange programs with countries other than the U.S. and Honduras;
- Programs or exchanges focused on children under 16 years of age;
- Projects that support specific religious activities;
- Construction programs;
- Salaries as the main purpose of the grant;
- Refreshments as the main purpose of the grant / Alcoholic Beverages;
- Vehicle Purchases;
- Fund-raising campaigns; or
- Programs that duplicate existing programs.
FEDERAL AWARD INFORMATION
- Program Performance Period: Priority will be given to projects that are completed in one year or less. Proposals for project durations over one year will also be considered. PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.
- Eligible Applicants
The Public Affairs Section encourages applications from the U.S. and Honduras:
- Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience; and
- Public and private educational and cultural institutions.
For-profit or commercial entities and government institutions are not eligible to apply.
- Cost Sharing or Matching
Cost sharing is not required; however, preference will be given to proposals that include a credible and sustainable cost-sharing component.
- Other Eligibility Requirements
In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on SAM.gov. Please see Section D.2 for information on how to obtain these registrations.
Individuals are not required to have a DUNS number or be registered in SAM.gov.
APPLICATION AND SUBMISSION INFORMATION
- Content and Form of Application Submission
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application:
- The proposal clearly addresses the goals and objectives of this funding opportunity;
- All documents are in English;
- All budgets are in U.S. dollars;
- All pages are numbered; and
- All documents are formatted to 8 ½ x 11 paper (letter size).
The following documents are required:
Mandatory application forms / Available at Grants.gov:
- SF-424 (Application for Federal Assistance – Organizations)or SF-424-I (Application for Federal Assistance – Individuals)
- SF424A(Budget Information for Non-Construction programs)
The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items detailed in the Grant Proposal Guidelines – U.S. Embassy Honduras (PDF 515KB)
- Letters of support from program partners describing the roles and responsibilities of each partner
- Official permission letters, if required for program activities
- Unique Entity Identifier and System for Award Management (SAM.gov)
All organizations applying for grants (except individuals) must obtain these registrations. All are FREE of charge:
- NCAGE/CAGE code
- Unique Identifier Number from Dun & Bradstreet (DUNS number)
- SAM.gov registration
Please see the following for additional information and instructions on how to register:
- Quick Guide for International Entity Registration (PDF 266KB)
- SAM International Helpful Hints (PDF 123KB)
- SAM – System for Award Management Additional Tips (PDF 406KB)
Step 1: Apply for a NCAGE number and a DUNS number (these can be completed simultaneously).
NCAGE application: Application page here:
Instructions for the NCAGE application process:
For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform
Step 2: After receiving the NCAGE Code and DUNS number, proceed to register in SAM.gov by logging onto: https://www.sam.gov.
SAM.gov registration must be renewed annually.
All three databases interface with each other, so the information you input in NCAGE should match exactly with your DUNS and SAM.gov applications.
- Submission Information
The Public Affairs Section will accept proposals throughout the year and will review them according to the following schedule:
- Proposals received October 1 – December 31, 2018, will be reviewed by January 31, 2019.
- Proposals received January 1 – March 31, 2019, will be reviewed by April 30, 2019.
- Proposals received April 1 – July 31, 2019, will be reviewed by August 31, 2019.
No applications will be accepted after July 31, 2019, for Fiscal Year 2019.
Proposals must be submitted via email to the Public Affairs Section at TGGPASGrants@state.gov. Only proposals sent to this email will be considered. Applicants are typically contacted within 90 days of submission.
APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application. Information as to why projects were not selected and any rankings of projects by the review committee will not be shared.
Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Honduras’ priority areas or target audiences, stated in section A of this document.
Goals and Objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.
Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS is confident of its ability to undertake the program. This includes a financial management system and a bank account.
Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.
Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
Monitoring and Evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.
Sustainability: Program activities will continue to have positive impact after the end of the program. Furthermore, applicant addresses potential sustainability of the program once U.S. Embassy funding has ended.
- Review and Selection Process
A Grants Review Committee will evaluate all eligible applications.
FEDERAL AWARD ADMINISTRATION INFORMATION
- Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.Issuance of this Annual Program Statement does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.Payment Method: Payments will be made through an Electronic Funds Transfer (EFT) upon receipt of the SF270 (Request for Advance of Reimbursement), available at Grants.gov. Once the SF270 is received, our Financial Office begins the transfer process and funds are disbursed within the next two to three weeks. Timeframe is subject to change.
- Administrative and National Policy Requirements Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications that will apply to this award to ensure that they will be able to comply. These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/m/a/ope/index.htm. Note the U.S. Flag branding and marking requirements in the Standard Terms and Conditions.
- Reporting Reporting Requirements: Recipients will be required to submit financial reports (SF425 – Federal Financial Report), available at Grants.gov, and program reports (Performance Narrative Report Guidance (PDF 37.1KB)). The award document will specify how often these reports must be submitted.The disbursement of funds may be tied to submission of these reports in a timely manner.Failure to comply with the reporting requirements may jeopardize eligibility for future awards or will result in suspension of any future payments under the award granted until grantee compliance.
FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact PAS at: TGGPASGrants@state.gov.
Please Note: We do not provide any pre-consultation for application-related questions that are addressed in the Annual Program Statement. Once an application has been submitted, State Department officials and staff — both in the Washington, D.C., and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.
Thank you for your interest in the U.S. Embassy Honduras Small Grants Program.