Small Grants Program

This page is intended for current grants recipients from the Department of State and those interested in our process and future partnerships with us as a way of assisting you through the federal assistance application process and post-award requirements.

U.S. DEPARTMENT OF STATE
U.S. EMBASSY HONDURAS, PUBLIC AFFAIRS SECTION

Annual Program Statement


Funding Opportunity Title: 
U.S. Embassy HondurasPAS Annual Program Statement
Funding Opportunity Number: PAS-Honduras-FY20-01
Deadline for Applications: Rolling deadline through July 31, 2020
CFDA Number: 19.040 – Public Diplomacy Programs
Minimum for Each Award: $1,000
Maximum for Each Award: $15,000
Type of Funding: Fiscal Year 2020 Public Diplomacy Funding
Funding Contact: TGGPASGrants@state.gov

THIS NOTICE IS SUBJECT TO AVAILABILITY OF FUNDING.

The Public Affairs Section reserves the right to award less or more than the funds described under such circumstances as it may deem to be in the best interest of the government of the United States.

This funding opportunity may be amended. Potential applicants should regularly check the website to ensure they have the latest information pertaining to this Annual Program Statement.

A. PROGRAM DESCRIPTION
The U.S. Embassy Honduras Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce an open competition for organizations and individuals to submit applications to carry out a program or project through its Public Diplomacy Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, strategic themes, and procedures for submitting requests for funding. Please carefully follow all instructions below. Submissions that do not adhere to these instructions will not be considered.

Purpose of Small Grants: PAS Honduras invites proposals for programs that strengthen ties between the U.S. and Honduras through cultural and educational programming that highlights shared values and promotes bilateral cooperation. All programs must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives.

The Public Affairs Section is particularly interested in projects that support creating opportunities that allow Hondurans build their futures in Honduras.

We are looking for proposals with outstanding cultural, educational, and exchange merit that involve geographically, demographically, and socioeconomically diverse audiences in Honduras. Preference will be given to proposals that demonstrate the long-term sustainability of the project, in-kind and/or in-cash financial commitments from other funding sources, and impact evaluation components.

Priority Program Areas:

  • Community-based irregular migration deterrence (priority: preventing communities at greatest risk to pursue irregular means of leaving Honduras toward the United States from making the journey, and equip and empower them to remain in Honduras);
  • Expanding English language proficiency (priority: reaching public schools, higher education students, and young professionals);
  • Increased social inclusion (priority: equal rights and opportunities for women, LGBTI individuals, people with disabilities, indigenous communities, and racial minorities, as well as civic education);
  • Fostering entrepreneurship and innovation (priority: projects that increase the number of women and minority small business owners, including social impact investment and philanthropy);
  • U.S. – Honduras Cooperation in science and technology (priority: women/girls in STEM and sustainable environmental practices that contribute to tourism or other job-creation opportunities);
  • Increasing cultural exchanges between the United States and Honduras (priority: reaching underserved audiences outside of Tegucigalpa and San Pedro Sula, particularly in Western Honduras);
  • Increasing academic exchanges between the United States and Honduras (priority: higher education students);
  • Advancing excellence in journalism (priority: investigative journalism, covering elections, recognizing/countering disinformation).

Examples of programs eligible for funding:

  • Creative projects that advance one or more of the priority areas listed above and will make a lasting impact;
  • English language activities such as conversation clubs, coding camps, and English courses for specific purposes that will impact priority program areas;
  • Academic and professional lectures, seminars and speaker programs featuring U.S. experts with Honduran counterparts, focused on priority programs;
  • Professional and academic exchanges and programs that foster long-term student and academic collaboration between U.S. and Honduran universities, technical schools and community colleges that focus on priority program areas;
  • Joint U.S. – Honduran conferences, meetings, or training programs that produce concrete results in priority program areas;
  • Artistic and cultural workshops, joint performances and exhibitions that make an impact on priority program areas; and
  • Projects that showcase a U.S. model or curriculum to advance priority program areas.

Programs that are NOT eligible for funding include, but are not limited to:

  • Social welfare projects, acts of charity, or international development projects;
  • Investments that primarily benefit only one or a few businesses or individuals;
  • Programs intended primarily for the growth or institutional development of the organization;
  • Scientific research that does not include exchange of U.S. and Honduran researchers or students;
  • Projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single party electoral campaigns;
  • Political party activities;
  • Exchange programs with countries other than the U.S. and Honduras;
  • Exchanges focused on children under 16 years of age;
  • Projects that support specific religious activities;
  • Construction programs;
  • Refreshments as the main purpose of the grant / Alcoholic Beverages;
  • Vehicle Purchases;
  • For-profit endeavors;
  • Fund-raising campaigns; or
  • Programs that duplicate existing programs.

B. FEDERAL AWARD INFORMATION

  • Program Performance Period: Priority will be given to projects that are completed in one year or less. Proposals for project duration over one year will also be considered. PAS Honduras may contemplate applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGIBILITY INFORMATION

  1. Eligible Applicants

The Public Affairs Section encourages applications from the U.S. and Honduras:

  • Individuals;
  • Registered nonprofit organizations; and
  • Public and private educational and cultural institutions.

For-profit or commercial entities and government institutions (other than educational and cultural institutions) are not eligible to apply.

  1. Cost Sharing or Matching

Cost sharing is not required. However, preference will be given to proposals that include a credible and sustainable cost-sharing component.

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on SAM.gov. Please see Section D.2 for information on how to obtain these registrations.

Individuals are not required to have a DUNS number or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

  1. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the content of application guidelines will be ineligible.

Content of Application:
Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity;
  • All documents are in English;
  • All budgets are in U.S. dollars;
  • All pages are numbered;
  • All documents are formatted to 8 ½ x 11 paper (letter size), Times New Roman for, size 12; and
  • The proposal does not exceed five (5) pages of narrative and a one-page (1) budget (six pages total).

The following documents are required:

a) Mandatory application forms / available at Grants.gov:

  • SF-424 (Application for Federal Assistance – Organizations) or SF-424-I  (Application for Federal Assistance – Individuals)
  • SF424A (Budget Information for Non-Construction programs)

b) Proposal: The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items detailed in the Grant Proposal Guidelines – U.S. Embassy Honduras (PDF 515KB)

c) Attachments:

  • Letters of support from program partners describing the roles and responsibilities of each partner
  • Official permission letters, if required for program activities
  1. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations.  All are FREE of charge:

  • NCAGE/CAGE code
  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • SAM.gov registration

Please see the following for additional information and instructions on how to register:

Step 1: Apply for a NCAGE number and a DUNS number (these can be completed simultaneously).

NCAGE application: Application page here:
https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:
https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

Step 2: After receiving the NCAGE Code and DUNS number, proceed to register in SAM.gov by logging onto: https://www.sam.gov.

SAM.gov registration must be renewed annually.

All three databases interface with each other, so the information you input in NCAGE should match exactly with your DUNS and SAM.gov applications.

  1. Submission Information

The Public Affairs Section will accept proposals throughout the year and will review them on a rolling basis as funds are available (likely in February, April, and August 2020).

No applications will be accepted after July 31, 2020, for Fiscal Year 2020 funding.

Proposals must be submitted via email to the Public Affairs Section at TGGPASGrants@state.gov. Only proposals sent to this email address will be considered. Applicants will be contacted once funding decisions are made.

 E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application. Reasons for non-selection and any rankings of projects by the review committee will not be shared.

Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Honduras’ priority areas or target audiences, stated in section A of this document.

Goals and Objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS Honduras is confident of its ability to undertake the program. This includes a financial management system and a bank account.

Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and Evaluation plan: Applicant demonstrates ability to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program. Applicant addresses potential sustainability of the program once U.S. Embassy funding has ended.

  1. Review and Selection Process

A Grants Review Panel will review and evaluate all eligible applications.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

a) Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer. No actions or costs can be incurred before the grant is approved and signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this Annual Program Statement does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Payments will be made through an Electronic Funds Transfer (EFT) upon receipt of the SF270 (Request for Advance of Reimbursement), available at Grants.gov. Once the SF270 is received, our Financial Office begins the transfer process and funds are disbursed within the next two to three weeks. Timeframe is subject to change.

b) Administrative and National Policy Requirements
Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications that will apply to this award to ensure that they will be able to comply. These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/m/a/ope/index.htm
Please note the U.S. flag branding and marking requirements in the Standard Terms and Conditions.

c) Reporting
Reporting Requirements: Recipients will be required to submit financial reports (SF425 – Federal Financial Report), available at Grants.gov, and program reports (Performance Narrative Report Guidance (PDF 37KB)).  The award document will specify how often these reports must be submitted.
The disbursement of funds may be tied to submission of these reports in a timely manner. Failure to comply with the reporting requirements may jeopardize eligibility for future awards or will result in suspension of any future payments under the award granted until grantee compliance.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PAS Honduras at TGGPASGrants@state.gov.

Please Note: We do not provide any pre-consultation for application-related questions that are addressed in this Annual Program Statement. Once an application has been submitted, State Department officials and staff may not discuss this competition with applicants until the entire proposal review process is completed.

Thank you for your interest in the U.S. Embassy Honduras Public Affairs Section Small Grants Program.